Detail of the vacancy notice
- Directorate: A Members, Plenaries, Strategy
- Unit: A.1 Services to Members
- Sector: Financial Services
- Type of position: Contract staff FGII
- Period: 3 years, starting from 01 January 2025
- Application: Online form for ad hoc application. Please select "SG.A.1. Services to members" in the "Job orientation" field(s). Please note: the successful completion of EPSO CAST FGII is required
- Deadline: 8 November 2024 at noon (Brussels time)
Your job and responsibilities
Interested in working in direct relation to the members of the European Committee of the Regions (CoR)? Like to help your colleagues in assisting CoR members and other participants to CoR meetings to access all necessary information?
As a Single Point of Contact in the OneStopShop, you are responsible for providing information and support to CoR members and other meeting participants.
This implies i.a. collecting and managing members data; handling relations with national delegations and political groups; providing administrative, financial and logistical assistance to members; distributing information to members (including in updating the intranet and website); etc.
It may also imply involvement in financial management, in creating Legal Entity Files/Bank Account Files and/or as Financial Initiating Agent on various budget lines.
You are part of the dynamic team of the CoR OneStopShop, which consists of 3 versatile colleagues.
Are you the talent we are looking for?
General abilities and capacities required
- Think with a critical spirit, analyse and solve problems pragmatically.
- Assess critically credibility and reliability of sources, data and information and use relevant digital tools to carry out the duties.
- Organise own work, demonstrate responsibility, identify priorities, take appropriate decisions and deliver results.
- Adapt to an evolving working environment, demonstrate commitment and adopt constructive attitude at all times. Remain effective and flexible even during period of heavy activity.
- Take initiative to achieve individual and shared objectives, demonstrate ownership and work autonomously.
- Learn and professionally develop to continuously enhance job performance and knowledge of the organisation and working environment.
- Work together with others in a constructive way by contributing to diverse and inclusive working environment. Demonstrate respect and courtesy at all times.
- Convey information and relevant opinions clearly and concisely both orally and in writing, facilitate interaction and engage effectively with others. Treat confidential or sensitive information accordingly.
Job-specific requirements
- You have passed EPSO CAST FG II[1]
- You have relevant experience in administrative and/or financial support tasks, in particular in dealing with high level customers.
- You are client oriented, solution driven and have strong communication skills.
- You have a thorough knowledge of one of the official languages of the European Union and a satisfactory knowledge of another of the EU official languages. For functional reasons, a high level of English is required and at least a good level of French is desirable.
- You have a very good command of IT applications and tools, such as Outlook, Excel, Word, Sharepoint, etc. (being familiar with ABAC, the application used for financial management inside the EU institutions, constitutes an asset).
- Experience with the creation and maintenance of websites and similar information platforms constitutes an asset.
- Relevant professional experience inside the EU institutions constitutes an asset.
- Knowledge of or professional experience in financial and budget management, in particular in the EU institutions, constitutes an asset.
Please note that candidates must meet the eligibility criteria specified in art. 82(3) of the Conditions of Employment of Other Servants.