I.
NATURE OF THE DUTIES AND PROFILE
The temporary agent will be in charge of the operational tasks of the Group
in relation to their activities, such as participation in the Commissions,
Plenary Sessions, Working Groups, and other working structures. They will
manage office-related issues, support the Secretary General and the
Political Adviser in their activities and contribute to the Communication
activities.
The main duties of the assistant are to:
- Take care of the necessary technical preparation of meetings (e.g.
reservation and setting up of rooms or internet platforms, requests for
interpretation) and assist preparing meeting documents (e.g. templates for
voting lists, draft agendas, etc.);
- Be in charge of office-related issues (e.g. office supply, IT issues) and
of internal administrative procedures and processes (requests for
authorisations, reimbursement requests, etc.), which are handled on the CoR
Platforms (Agora, Adonis, Members Portal, etc);
- Contribute to the sound management of the budget by monitoring carefully
the expenses; act as Operational Initiating Agent;
- Support monitoring and reporting activities (e.g. keeping statistics,
overview of activities);
- Assist the execution of communication activities (e.g. uploading content
on the Website, preparation of presentations);
- Other duties that may be added when necessary due to upcoming needs of
the Group.
II.
ELIGIBILITY
The selection procedure is open to candidates who meet the following
conditions on the closing date for applications:
A.
General conditions
Under article 12(2) (a) of the CEOS, each candidate must:
- be a national of a Member State of the European Union;
- have fulfilled any obligations concerning statutory military service;
- have produced the necessary character references for performance of the
duties concerned (the successful candidate will be required to provide an
extract from his/her police record or equivalent document before
recruitment);
- be physically fit to perform the duties linked to the post (the
successful candidate will be examined by the CoR Medical Officer before
recruitment).
B.
Specific conditions
1.
Diplomas and professional experience:
-
have completed either (a) post-secondary education attested by a diploma or
(b) secondary education attested by a diploma giving access to higher
education, followed by at least three years' professional experience
relevant to the nature of the duties.
- have a minimum of two years professional experience as main field of
activity in the preparation and coordination in an environment of a
political nature. This experience must be gained either (a) since obtaining
the qualification required under the point (a) above; or (b) since
obtaining the qualification and professional experience required under the
point (b) above.
2.
Knowledge and competencies:
- Proven organisation and administrative skills;
- Very good communication skills, orally and in writing;
- Good knowledge and understanding of administrative processes and
procedures;
- Experience in financial management;
- Open minded, flexible, interested in new ideas and approaches;
- Pro-active and service minded attitude;
- Willing to take on responsibilities and to work in an autonomous way;
- Knowing to cope with stress and sometimes with a high level of work load;
- Identify with the Green Party's objectives and positions.
3.
Language skills:
A thorough knowledge of an official language of the European Union and at
least a satisfactory knowledge of another official language of the Union is
required. For functional reasons, a very good knowledge of English or
French is required and at least a satisfactory knowledge of the other of
the two languages. Candidates having English or French as their mother
tongue will be required to sit the written tests in the other one of the
two languages.
4.
IT skills:
Very good knowledge of current office software and internet applications
such as Word, Excel, Outlook, PowerPoint, but also of most common
communication platforms (Skype for Business, Zoom, Teams) are required.
Knowledge of further programmes and social media, as well as a general
positive attitude towards (new) internet applications and software would be
an asset.