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Duties:

• Coordinating the legislative and inter-institutional planning and following-up of deadlines:
- Managing referrals and other documents from the Commission, the Council, the European Parliament, and preparing the attribution of referrals to the relevant commissions (preparing decision letters for signature by the President of the CoR, sending to translation and then to the Presidents and first vice-Presidents of the commissions).
- Monitoring the progress of referrals through the work of the commissions, having regard to the planning and the inter-institutional calendar.
- Feeding and tracking relevant information in the database AGORA (referrals Management).
- Monitoring of requests for the drafting of initiative opinions coming from the commissions for approval by the Bureau, as well as commission decisions not to draw up an opinion.
- Coordinating the evolutionary time-line document for the preparation and follow-up of opinions in the commissions,
- Coordinating the ongoing work programmes of the commissions including the inter-institutional data and deadlines (EP, EESC, the Council, rapporteurs, commissions/sections),
- Managing the uploading of opinions adopted in CoR plenary sessions to the European Parliament's database (Oeil), in collaboration with the IT department.
• Contact point for the legislative planning services of the institutions and for the CoR Registry, preparation of the relevant documents.
• Coordinating the Directorate's input to the Annual Activity Report, the Management plan and Risk analysis, the calendar of the commissions' meetings and the ex-post verification exercise.
• Updating the CoR team site and coordinating input from the Directorate to the horizontal IT projects (Agora and Kiklos).
• Managing the implementation of CoR procedures and instructions and follow-up on the implementation of Audit recommendations.
• Managing models and templates for official documents.
• Liaising with the Office of Publications to obtain the international identifiers (ISBN, DOI) for official studies and requesting approval for their online publication, managing the studies website, requesting printed versions from the print-shop and ensuring the diffusion of studies through the OP, Info-Points, EU-Bookshop, and to other institutions.

Qualifications and skills required:

• Thorough knowledge of an official language of the European Union and satisfactory knowledge of another official language of the European Union. For functional reasons, a very good knowledge of English is required. Knowledge of other languages of the European Union would be an asset;
• Good knowledge of the CoR Rules of Procedure and administrative procedures would be an asset;
• Good knowledge of the political structures and organisation of the CoR is desirable;
• Sense of initiative, a problem-solving approach, a strong team spirit, interpersonal skills, ability to manage conflicting priorities and capacity to deliver under tight deadlines are essential;
• Good communication skills;
• Good knowledge of IT tools used in the CoR or ability to quickly acquire this knowledge;
• Professional curiosity and optimism.