ADMINISTRATOR (M/F)  

Detail of the vacancy notice

Reference: CDR-AD5-AD11-2-19
Directorate: Directorate E, Human Resources and Finance
Function Group: AD
Management: No
Deadline: 08/02/2019 12:00
Job Title: HEAD OF SECTOR
Unit/Service: General Administration and Public Procurement Unit
Grade: AD5-AD11
Location: Brussels

Duties

Under the supervision of the Head of unit, the main responsibilities of the Head of sector of the ICPR service include:

  • Assuming the daily responsibility for planning, coordinating, implementing, managing and supervising the sector's work: identifying and monitoring the sector's objectives, ensuring proper and timely implementation of decisions and policies, ensuring quality control and checking that decisions and operations comply with official rules and procedures; dividing and coordinating the work between the team members and assuming proper follow up.
  • Assuming the daily management and supervision of the team's assistant, fostering good internal communication and team spirit, motivating staff, stimulating a positive working environment and encouraging and monitoring performance.
  • Providing support and advice to management with regard to staff development and performance of the team.
  • Managing efficiently the ICPR sector in order to develop, implement and monitor an adequate internal control environment for the institution's operations, in close cooperation with all CoR departments involved. This includes, i.a.:
    • preparing meetings of the working group on internal control standards and follow up the measures/recommendations adopted;
    • preparing various documents on the control environment within the CoR;
    • designing and providing training courses on internal control standards;
    • managing the financial and administrative exceptions register;
    • managing the register of procedures;
    • drafting various standard-setting administrative texts;
    • following up and implementing related internal audit recommendations.
  • Develop and implement a holistic approach to management planning and reporting at CoR (Strategic Management Plan, Annual Activity Report, etc.) and efficiently coordinate the related annual exercises in close cooperation with all CoR departments.
  • Performing an efficient local access management to ensure that staff members have timely access to relevant applications (and ABAC in particular) in compliance with applicable rules and procedures.

    In the light of evolving needs, also other relevant tasks and responsibilities within the remint of unit E4 may be assigned by the Head of Unit. 

Qualifications and skills required

  • Good understanding of the activities, workings and political priorities of the CoR.
  • Solid understanding of and preferably professional experience in matters related to internal control and/or planning/reporting.
  • Knowledge of the Financial Regulation and its implementing rules.
  • Aptitude to manage teams with ability to delegate, supervise, give and receive feedback and motivate colleagues.
  • Good knowledge of the use of standard computer tools, and in particular EXCEL and WORD; in addition, knowledge of specific IT applications used in the EU institutions (in particular ABAC) would constitute an advantage.
  • Thorough knowledge of one official language of the European Union (EU) and satisfactory knowledge of another official EU language. For functional reasons, knowledge of French or English is required. Knowledge of other EU languages would be an advantage.
  • Albeit not required, a degree or similar qualification in the areas of law, accountancy, economics/statistics or public administration would constitute an asset.
  • Requested abilities and competences;
    • Excellent planning, coordination and organising skills;
    • Good interpersonal skills and sense of diplomacy;
    • Good team spirit and ability to work autonomously;
    • Sound analytical, drafting and communication skills;
    • Sense of initiative, professionalism and service mindedness;
    • Precision, attention to detail and ability to maintain accuracy and speed under pressure;
    • Flexibility, adaptability and availability;
    • Integrity and discretion.

       
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