Detail of the vacancy notice
Reference:
COR/AST1-AST7/1/22
Directorate:
Directorate C, Legislative Work 2
Function Group:
AST
Management:
No
Deadline:
03/02/2022 12:00
Job Title:
ASSISTANT (M/F)
Unit/Service:
Coordination, planning, impact - Cross-border cooperation, territorial partnerships Unit
Grade:
AST1-AST7
Location:
Brussels
Are you interested in being part of a dynamic team,
holding a varied set of responsibilities and also
having contacts with CoR services and the Publications
Office of the European Union (OP)?
As an assistant in the Coordination, planning, impact -
Cross-border cooperation, territorial partnerships Unit of
Directorate for Legislative Work 2 (Directorate C), you are
responsible for monitoring, developing and coordinating the
Directorate's IT-related needs and projects, with a view to
the modernisation and digitalisation of the work of the
Directorate, liaising with the IT Unit in the Directorate
for Logistics and the IT coordination and Web teams in unit
D3 of the Directorate for Communication.
You set up and maintain the Directorate's teamsite and
provide support to the Directorate's colleagues using the
EU Survey and Dynamics IT tools.
You also support the Directorate's work with studies and
external expertise in conjunction with the administrator in
charge, preparing calls for tender and liaising with
external contractors, as well as monitoring budget line
2620. You format and publish the studies and liaise with
the Publications Office of the European Union (OP) and
other CoR services, and manage the website of the published
studies.
When needed, you act as backup to the other assistants of
the unit and carry out tasks as assigned by the Deputy
Director.
Are you the talent we are looking for?
- You possess previous experience in
digital and administrative support; you can
organise your work very efficiently, you
can prioritise when working under pressure,
and you enjoy being part of a team;
- You have an excellent command of IT
applications and tools (Outlook, Excel,
Word, SharePoint, Teams, etc.) and you have
experience in creating and managing
teamsites in SharePoint;
- Previous experience with Dynamics, EU
Survey and the ABAC financial management
system is a strong asset;
- You have very good verbal and written
skills, including excellent organisational
skills and political awareness, you respect
deadlines and are able to set priorities
and you have an eye for detail;
- You have the ability to think critically
and take initiative, you have a sense of
responsibility and you work well under
pressure;
- You have a mind-set for availability and
flexibility;
- Knowledge of the functioning of the EU
institutions would be an asset;
- You have a thorough knowledge of one
official language of the EU and at least
satisfactory knowledge of another official
language of the EU: for functional reasons,
a very good command of written and spoken
English is required, and a good knowledge
of French would be an advantage. Knowledge
of any other EU languages would be an
asset.