Detail of the vacancy notice

Reference: COR/AST1-AST7/19/23
Directorate: Directorate E, Human Resources and Finance
Function Group: AST
Management: No
Deadline: 14/07/2023 12:00
Unit/Service: E.1 Annual Budget and Finance
Grade: AST1-AST7
Location: Brussels

Your job and responsibilities

Do you possess a good knowledge of the functioning of the European Committee of the Regions (CoR) and especially of the financial procedures? Do you like working with well-defined processes and procedures, including liaising with Human Resources units? Are you interested in an assistant position in the payroll team?

Under the direct authority of the Team Leader, you will work in the area of payroll whereby you will:
• initiate financial files for validation of budgetary and legal commitments, payments (salaries & other, including school transport, staff insurances, premiums for social security, software, bank charges), estimates of amounts for receivables and recovery orders in compliance with the Financial Regulation, its Rules of Application, the Internal Rules for the implementation of the budget and all other applicable rules and procedures;
• send payslips and prepare salary-related certificates of income upon request, answer salary-related questions;
• test salary-related software;
• report any issues related to the non-respect of rules or procedures to the Authorising Officer by Sub-Delegation and prepare financial exception reports, if and where necessary;
• act as financial initiating agent for transfers of appropriations;
• maintain regular contact and cooperate with counterparts in other European Institutions, particularly the European Economic and Social Committee (EESC) and PMO as well as DIGIT of the European Commission in the field of the service responsibilities;
• take part in internal and external working groups, interservice and interinstitutional meetings, when required.
You will be part of a small and dynamic team of financial professionals working in a pleasant, cooperative atmosphere.
In the light of evolving needs, other relevant tasks and responsibilities within the remit of Unit E1 may be assigned to you by the Head of Unit.

Are you the talent we are looking for?

• You are a person with integrity and discretion;
• You have a high sense of precision;
• You possess sense of initiative and ability to meet tight deadlines;
• You have a good knowledge of MS Office (especially Excel and Word), as well as an ability to learn fast more specific IT systems (such as ABAC, NAP and Centurio);
• You have a good knowledge of the financial procedures and the EU Financial Regulation;
• You preferably have a diploma in economics, finances or accounting;
• You are able to work both in a team and independently;
• You have good communication skills;
• You have a thorough knowledge of an official language of the European Union and satisfactory knowledge of a second official language of the European Union. For functional reasons, a sound knowledge of English and a good knowledge of French are required;
• Good knowledge of the EU Staff Regulations and the EU Financial Regulations would be an asset.
• Previous experience as a Financial Initiating Agent or in another role of the financial actor would be an asset.

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