COR/AST1-AST7/20/22 (M/F)  

Detail of the vacancy notice

Reference: COR/AST1-AST7/20/22
Directorate: Directorate T, Translation
Function Group: AST
Management: No
Deadline: 01/06/2022 12:00
Job Title: Senior Management Assistant
Unit/Service: Senior Management team
Grade: AST1-AST7
Location: Brussels


Your job and responsibilities

Interested in a position where you get to be part of the Senior Management team of the Directorate for Translation? Want to join a Directorate that serves two separate European Union (EU) institutions, giving you the opportunity to familiarise yourself with different EU projects and policies?

As an assistant in the Senior Management team, you will be responsible for assisting the Director and Deputy Director in coordinating the daily work and management of priorities, as well as managing the Deputy Director's front office. You will be part of the Directorate's business continuity team.

You will be responsible for planning and organising meetings, reserving meeting rooms, inviting attendees, and taking and writing up minutes at relevant meetings. You will also be asked to assist the Director and Deputy Director in researching and preparing documentation and files for meetings.

In your role as "operational initiating agent", you will be in charge of processing mission requests and the reimbursement of mission expenses, as well as of managing the budget and forward planning of missions for the whole Directorate. You will also perform other administrative and operational tasks, and act as a back-up for the other team assistant.

You will be part of a dynamic directorate that offers a wide range of internal and interinstitutional training courses, in addition to language classes, as well as formal and informal contact with colleagues from across the whole Directorate through cross-service activities such as the Translation Assistants' Network.

Are you the talent we are looking for?

  • You have a thorough knowledge of one of the official languages of the European Union and a satisfactory knowledge of another of the EU official languages. For functional reasons, a very good knowledge of English (written and oral) and a satisfactory knowledge of French are required;
  • You have a good command of IT applications and tools (Outlook, Excel, Word, SharePoint, Teams, etc.) and the ability to learn other specific applications;
  • You have the ability to work as part of a team (but also independently when required) and to fit in in an international working environment;
  • You have a strong sense of initiative and can independently manage work priorities and time;
  • You have a strong sense of responsibility and the ability to work well under pressure;
  • You have very good communication and interpersonal skills;
  • You treat confidential information with the required discretion. ​

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