COR/AD9-AD12/27/18 - HEAD OF UNIT (M/F) - (AD9-AD12)  

Detail of the vacancy notice

Reference: COR/AD9-AD12/27/18
Directorate:  
Function Group: AD
Management: Yes
Deadline: 27/06/2018 12:00
Job Title: HEAD OF UNIT (M/F)
Unit/Service: Protocol Service
Grade: AD9-AD12
Location: Brussels

Duties:

The main duties as head of unit of the Protocol service are:

• Assisting the presidency with matters of protocol for official, working and delegation visits;
• Centralising all the President's correspondence;
• Organising CoR official receptions;
• Coordinating and analysing requests for patronage and drafting replies;
• Coordinating and analysing petition letters and drafting replies;
• Providing assistance with visa applications and relations with embassies and consulates;
• Planning, managing and monitoring the budget under his/her responsibility as Authorising Officer by Sub-delegation (AOS);
• Managing the human resources of the Unit.

Due to an internal reorganization of the service and in order to optimize the services provided to high-level personalities, chauffeur services will be integrated in the Protocol service as of January 2019.

Qualifications and skills required:

• The successful candidate will need to possess strong organisational skills, be people oriented and possess a result-oriented and problem-solving attitude;
• S/he will need to be a good communicator with a genuine interest in working in an interacting environment;
• High level of resilience and adaptability is absolutely indispensable (including in terms of working hours and workload); so are an unfailing sense of tact and a genuinely discreet personality;
• Thorough knowledge of the rules of diplomatic protocol and etiquette. Previous experience in external relations, in the field of diplomacy or in some other relevant areas would be considered as an important asset;
• Excellent horizontal knowledge of the European institutions, their activities and policies and sound understanding of the political environment of the CoR;
• Good knowledge of issues relating to financial, budget and contract management in the institutional environment;
• Thorough knowledge of one official language of the European Union (EU) and at least satisfactory knowledge of another official EU language. For functional reasons, a very good command of English and French is required. Knowledge of other official languages would be an advantage;
• The candidate's level of experience and training in human resources and management (including functional management ) will be taken into consideration.

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