END1 - DirA-Protocol and Institutional correspondance  

Detail of the vacancy notice

Reference: SNE/1/DirA - Protocol and Institutional correspondence
Directorate: Directorate A, Members and Plenaries
Function Group:  
Management: No
Deadline: 30/03/2022 12:00
Job Title: SNE/1/DirA - Protocol and Institutional correspondence
Location: Brussels

​Main areas of responsibility:
The Directorate for Members, Plenaries and Strategy is looking for a Seconded National Expert interested in contributing to the work of the Protocol and Institutional Correspondence Unit.
The SNE will have the opportunity to work in close collaboration with the Head of Protocol within the Protocol and Institutional Correspondence service and the Visitors and Former CoR Members team. This assignment (duration between 6 and 24 months, renewable) will allow the candidate to becoming familiar with different aspects of diplomatic protocol rules and standards within the EU institutions, participating in drafting and coordinating preparation of official correspondence and organising visitors' groups and activities of the Network of Former CoR Members.
– Providing support to the Head of Protocol with coordination and preparation of internal and external services in view of welcoming official VIP visitors
– Preparation and coordination of protocol aspects related to missions of the CoR President and other representatives outside Brussels.
– Coordination and organisation of bilateral meetings, official meals, receptions including internal and external services providers;
– Coordination of preparation of notes, official letters and diplomatic correspondence related to the protocol activity – including requests for patronage and citizens' petitions;
– Management of official gifts: orders, inventory tracking, responding to requests from internal services;
– Support to the CoR visitors service in welcoming visitors groups on site or remotely
– Communication with former CoR members and organisation of activities of their network
Main qualifications:
– university degree or professional experience of an equivalent level in one of the following areas: protocol, diplomacy, communication, event management;
– experience in working in a political environment at local, regional, national, or international level;
– thorough knowledge of an official language of the European Union and at least a satisfactory knowledge of another official language of the European Union. For functional reasons, a very good command of English or/and French is required. Knowledge of other languages of the European Union would be an asset;
– a sound grasp of Microsoft Office, Teams and other IT tools and mobile applications;
– very good organisational skills, ability to anticipate issues, problem-solving attitude;
– ability to work as part of a team and to communicate in an effective manner;
– capacity to adapt to new technologies and willingness to learn and develop new professional skills
– openness and good attitude to cooperating with colleagues inside and outside the team;
– a high level of resilience, excellent presentation and unfailing sense of tact and a discreet personality are essential;
– due to the nature of the work, a high degree of flexibility and availability would also be required;
– good knowledge of the rules of diplomatic protocol and etiquette;
– experience in hospitality/gastronomy sector would be an asset.

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