COR-AST1-AST7-45-19 - CIVEX Commission  

Detail of the vacancy notice

Reference: COR/AST1-AST7/45/19
Directorate: Directorate B, Legislative Work 1
Function Group: AST
Management: No
Deadline:06/12/2019 12:00
Job Title: ASSISTANT (M/F)
Unit/Service: CIVEX Commission
Grade: AST1-AST7
Location: Brussels

Duties:

• Organising meetings, seminars, conferences and other activities in Brussels and elsewhere;
• Supporting communication activities, through good knowledge and use of the main dissemination channels, such as the internet and written publications;
• Communicating with members, other CoR departments, officials in other institutions, the network of experts and local and regional officials;
• Preparing documents for meetings, working groups, including submitting and following up translation requests, drafting memos and letters, saving and processing documents in the relevant IT tools;
• Internet-based research;
• Logistical organisation of seminars, conferences and other activities;
• Logistical support to the work of the CIVEX Commission;
• Processing/revision of documents;
• Processing of amendments at commission and plenary meetings;
• Assisting in the coordination of follow-up of the requests addressed to the Commission secretariat;
• Preparing correspondence and other administrative documents relating to the activities of the Commission;
• Ensuring operational coordination of activities of the Commission secretariat with other CoR services as well as with CoR Members and other institutions and external partners.

Qualifications and skills required:

• Very good knowledge of current IT applications (Microsoft Office XP: Word, Excel, PowerPoint and Outlook) and of how to use the internet;
• Sense of initiative and good organisational skills, combined with a taste for working independently when carrying out instructions;
• Ability to work as part of a team and to communicate effectively;
• Thorough knowledge of one official language of the European Union (EU) and a satisfactory knowledge of another official EU language. For functional reasons, thorough knowledge of English or French and at least a satisfactory knowledge of the other of these two languages is required;
• Openness and willingness to learn and to cooperate with colleagues inside and outside the unit;
• Flexibility, service oriented attitude and intellectual curiosity;
• Knowledge of the online tool for tabling amendments (AGORA) would be an important asset.

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