Detail of the vacancy notice

Reference: COR-AST1-AST7-3-21
Directorate: Directorate E, Human Resources and Finance
Function Group: AST
Management: No
Deadline:11/03/2021 12:00
Job Title: ASSISTANT (M/F)
Unit/Service: Financial management unit
Grade: AST1-AST7
Location: Brussels


You job and responsibilities:

Are you familiar with public procurement procedures? Would you be interested in a versatile position, involving cooperating with colleagues across the organisation, playing an important and appreciated role and enjoying autonomy in the exercise of your function?

As public procurement assistant, you will be part of a dynamic and friendly team of three procurement officers recognised as a centre of expertise. You will be reporting to the head of unit and the head of sector, and you will be mostly responsible for providing operational departments with advice and assistance in the field of tendering procedures.

Your main tasks, in connection with calls for tender launched by the European Committee of the Regions (CoR), will involve:

  • Assisting operational departments with the preparation of procurement documents and the running of tendering procedures covering services and supplies, as established in the CoR annual procurement planning;
  • Monitoring public procurement procedures to ensure compliance with the Financial Regulation and other applicable rules;
  • Providing general support and/or advice in the area of public procurement or contract management to the different stakeholders within the CoR;
  • Providing advice on the preparation of amendments and other legal matters relating to the performance of contracts;
  • Keeping templates and standard documents relating to public procurement regularly up-to-date;
  • Updating the information on MyCor intranet and CoR website pages dedicated to public procurement.

Furthermore, you will assist in gradually enhancing the institution's e-procurement capacity and may be called to contribute to the development and implementation of other aspects of the financial management model or of the internal control environment in place.

Are you the talent we are looking for?

  • You have a strong proven experience in public procurement and a good knowledge of the rules and procedures regarding the award of tenders and contracts applicable within the European Institutions (Financial Regulation and Vademecum on public procurement);
  • You preferably have a diploma in the field of finance or law or professional experience in this field (legal and procedural aspects);
  • You have excellent analytical and drafting skills (ability to distinguish the essential from the accessory), as well as sound judgement (incl. to identify areas of risk) and an eye for detail;
  • You are highly organized, you know how to prioritize and you can work under pressure and meet deadlines;
  • You are a rigorous person, with a strong sense of responsibility who can work both autonomously and in a multicultural and multi-disciplinary environment;
  • You are a good communicator, have a "client-oriented approach" and a sense of diplomacy in interpersonal relationships;
  • You are flexible, have a sense of initiative and are enthusiastic about innovation and continuous on-job learning;
  • You have a thorough knowledge of one of the official languages of the European Union (EU) and a satisfactory knowledge of another of these languages. For functional reasons, a thorough knowledge of English or French is required; a satisfactory knowledge of the other of those two languages would be considered an asset;
  • You have a good command of IT applications and tools (such as Outlook, Excel, Word, Business Objects and SharePoint) as well as the ABAC financial management system.

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