COR/AST1-AST7/1/22 (M/F)  

Detail of the vacancy notice

Reference: COR/AST1-AST7/1/22
Directorate: Directorate C, Legislative Work 2
Function Group: AST
Management: No
Deadline:03/02/2022 12:00
Job Title: ASSISTANT (M/F)
Unit/Service: Coordination, planning, impact - Cross-border cooperation, territorial partnerships Unit
Grade: AST1-AST7
Location: Brussels

Are you interested in being part of a dynamic team, holding a varied set of responsibilities and also having contacts with CoR services and the Publications Office of the European Union (OP)?

As an assistant in the Coordination, planning, impact - Cross-border cooperation, territorial partnerships Unit of Directorate for Legislative Work 2 (Directorate C), you are responsible for monitoring, developing and coordinating the Directorate's IT-related needs and projects, with a view to the modernisation and digitalisation of the work of the Directorate, liaising with the IT Unit in the Directorate for Logistics and the IT coordination and Web teams in unit D3 of the Directorate for Communication.

You set up and maintain the Directorate's teamsite and provide support to the Directorate's colleagues using the EU Survey and Dynamics IT tools.

You also support the Directorate's work with studies and external expertise in conjunction with the administrator in charge, preparing calls for tender and liaising with external contractors, as well as monitoring budget line 2620. You format and publish the studies and liaise with the Publications Office of the European Union (OP) and other CoR services, and manage the website of the published studies.

When needed, you act as backup to the other assistants of the unit and carry out tasks as assigned by the Deputy Director.

Are you the talent we are looking for?

  • You possess previous experience in digital and administrative support; you can organise your work very efficiently, you can prioritise when working under pressure, and you enjoy being part of a team;
  • You have an excellent command of IT applications and tools (Outlook, Excel, Word, SharePoint, Teams, etc.) and you have experience in creating and managing teamsites in SharePoint;
  • Previous experience with Dynamics, EU Survey and the ABAC financial management system is a strong asset;
  • You have very good verbal and written skills, including excellent organisational skills and political awareness, you respect deadlines and are able to set priorities and you have an eye for detail;
  • You have the ability to think critically and take initiative, you have a sense of responsibility and you work well under pressure;
  • You have a mind-set for availability and flexibility;
  • Knowledge of the functioning of the EU institutions would be an asset;
  • You have a thorough knowledge of one official language of the EU and at least satisfactory knowledge of another official language of the EU: for functional reasons, a very good command of written and spoken English is required, and a good knowledge of French would be an advantage. Knowledge of any other EU languages would be an asset.

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