SECRETARY/CLERK (M/F) - SEDEC Commission  

Detail of the vacancy notice

Reference: CDR/ SC1-SC2/3/19
Directorate: Directorate C, Legislative Work 2
Function Group: SC
Management: No
Deadline:05/03/2019 12:00
Job Title: SECRETARY/CLERK (M/F)
Unit/Service: SEDEC Commission
Grade: SC1-SC2
Location: Brussels


Duties:

The official will be mainly responsible for:

  • Contributing to the good functioning of the SEDEC commission of the CoR by preparing the ongoing work programme, relevant dossiers and official letters;
  • Formatting CoR opinions, finalising and transmitting them for translation by respecting the internal procedures and deadlines;
  • Verifying that the amendments submitted by CoR members are receivable and putting them in order before each vote;
  • Collaboration with the commission administrators in the organisation of meetings (both internal and external). Maintaining permanent contact with the SEDEC members/chair and hosting counterparts for all aspects relating to the events organised by the commission;
  • Administrative and logistical coordination of the activities with other departments, units, directorates and external actors related to the work programme and meetings of the SEDEC. Assist in the organisation of meetings with the European Commission, European Parliament and /or other key stakeholders;
  • Assist the members with queries concerning reimbursements/documents, etc.;
  • Keeping track of the relevant statistics of the unit and reporting about them;
  • Implementing, interpreting and applying administrative rules, instructions, procedures and
    operations of the SEDEC commission and the CoR in general.

Qualifications and skills required:

  • At least three years' working experience in the field of general administration;
  • Knowledge of the various spheres of activity of the CoR and of the European Union institutions' functioning in general;
  • Active personality with an interest in highly dynamic and political work. Ability to take initiatives on the basis of general directives;
  • Thorough knowledge of one official language of the European Union (EU) and at least satisfactory knowledge of another official language of the EU. For functional reasons, a very good knowledge of English or French is required. Knowledge of other EU languages would be an advantage;
  • Good drafting and communication skills;
  • Good organisational skills and output driven.

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