Detail of the vacancy notice
Reference:
CDR/SC1-SC2/23/19
Directorate:
Directorate D, Communication
Function Group:
SC
Management:
No
Deadline:
17/05/2019 12:00
Job Title:
SECRETARY/CLERK (M/F)
Unit/Service:
Social and digital media, publications unit
Grade:
SC1-SC2
Location:
Brussels
Duties:
Under the authority of the Head of unit, our new colleague will assume responsibility in particular for the following tasks:
- Providing administrative support and performing routine secretarial tasks (managing the agenda, drafting memos, managing correspondence and documents, minutes of meetings, filing, etc.);
- Providing administrative support in connection with human resources management duties (leaves, absences, training, staff reports, etc.);
- Maintaining contact with the other services within the directorate and carrying out certain internal coordination tasks (organising and planning meetings, etc.);
- Monitoring the deadlines of the different dossiers dealt with by the unit;
- Attending meetings, seminars and working groups;
- Taking on various other administrative assistance tasks;
- Publishing articles on the Internet and the Intranet sites of the CoR using our Web Content Management System (currently SharePoint);
- Managing translation requests;
- Coordinating replies to email inquiries by citizens and alike;
- Ensuring the Wikipedia pages related to the CoR are up-to-date;
- Taking on various other communication assistance tasks;
- Sending out printed material and contact CoR sending services to follow up files;
- Managing publication stock;
- Presenting publications at CoR Infopoint;
- Taking on various other publication and pre-press assistance tasks.
Qualifications and skills required:
- Good understanding of the activities of the European Union and the CoR;
- Sense of initiative and good organisational skills;
- Relevant professional experience;
- Thorough knowledge of the usual IT tools (Word, Excel, Outlook, PowerPoint, Adonis, Adobe, databases, etc.);
- Experience in web publishing under SharePoint would be an asset;
- Experience in coordinating translation requests and files;
- Experience in managing an information point would be an asset;
- Availability and flexibility (particularly in terms of working hours);
- Thorough knowledge of one official language of the European Union and a satisfactory knowledge of another official language of the European Union. For functional reasons, a very sound knowledge of French or English is required.