SECRETARY/CLERK (M/F)  

Detail of the vacancy notice

Reference: CDR/SC1-SC2/23/19
Directorate: Directorate D, Communication
Function Group: SC
Management: No
Deadline: 17/05/2019 12:00
Job Title: SECRETARY/CLERK (M/F)
Unit/Service: Social and digital media, publications unit
Grade: SC1-SC2
Location: Brussels

Duties:

Under the authority of the Head of unit, our new colleague will assume responsibility in particular for the following tasks:

  • Providing administrative support and performing routine secretarial tasks (managing the agenda, drafting memos, managing correspondence and documents, minutes of meetings, filing, etc.);
  • Providing administrative support in connection with human resources management duties (leaves, absences, training, staff reports, etc.);
  • Maintaining contact with the other services within the directorate and carrying out certain internal coordination tasks (organising and planning meetings, etc.);
  • Monitoring the deadlines of the different dossiers dealt with by the unit;
  • Attending meetings, seminars and working groups;
  • Taking on various other administrative assistance tasks;
  • Publishing articles on the Internet and the Intranet sites of the CoR using our Web Content Management System (currently SharePoint);
  • Managing translation requests;
  • Coordinating replies to email inquiries by citizens and alike;
  • Ensuring the Wikipedia pages related to the CoR are up-to-date;
  • Taking on various other communication assistance tasks;
  • Sending out printed material and contact CoR sending services to follow up files;
  • Managing publication stock;
  • Presenting publications at CoR Infopoint;
  • Taking on various other publication and pre-press assistance tasks.

Qualifications and skills required:

  • Good understanding of the activities of the European Union and the CoR;
  • Sense of initiative and good organisational skills;
  • Relevant professional experience;
  • Thorough knowledge of the usual IT tools (Word, Excel, Outlook, PowerPoint, Adonis, Adobe, databases, etc.);
  • Experience in web publishing under SharePoint would be an asset;
  • Experience in coordinating translation requests and files;
  • Experience in managing an information point would be an asset;
  • Availability and flexibility (particularly in terms of working hours);
  • Thorough knowledge of one official language of the European Union and a satisfactory knowledge of another official language of the European Union. For functional reasons, a very sound knowledge of French or English is required.
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