SECRETARY/CLERK (M/F)  

Detail of the vacancy notice

Reference: CDR-SC1-SC2-12-19
Directorate: Directorate C, Legislative Work 2
Function Group: SC
Management: No
Deadline: 01/04/2019 12:00
Job Title: SECRETARY/CLERK (M/F)
Unit/Service: ECON commission
Grade: SC1-SC2
Location: Brussels

Duties:

The official will join the ECON Commission as secretary/clerk providing administrative and organisational support to the work of administrators, with a particular focus on the work of the RegHub team, which consists of around 4 team members. Generally, the official will:

  • support the work of the RegHub team by providing administrative and logistical organisation for activities and events, in coordination with other departments, units, directorates and external stakeholders. This includes drafting and processing correspondence, planning ahead and keeping track of deadlines, maintaining contact lists, and responding to a variety of tasks as requested by the team members;
  • act as contact point between external and internal stakeholders for the RegHub team; manage the electronic filing system for the RegHub team as well as its functional mailbox;
  • provide general administrative support to the legislative work of the ECON Commission by working closely with administrators in charge of CoR opinions, coordinating the preparation and follow up of official documents and correspondence, managing translation requests, processing amendments, and keeping track of deadlines;
  • act as backup, whenever necessary, to the other assistants of the unit and carry out tasks as assigned by the Head of Unit.

Qualifications and skills required:

  • Professional experience relevant to the duties is desirable.
  • Good verbal and written skills, in particular to communicate with politicians and high-level stakeholders.
  • Ability to prioritise when working under pressure.
  • Proven ability to organise work efficiently, to keep track of various tasks and to follow through.
  • Reliable, proactive, and able to work as part of a team.
  • Openness and willingness to learn and to cooperate with colleagues inside and outside the unit.
  • Knowledge of the functioning of the European Union institutions in general would be an asset.
  • Thorough knowledge of one official language of the European Union (EU) and at least satisfactory knowledge of another official language of the EU. Knowledge of other EU languages would be an advantage. For functional reasons, a very good knowledge of English or French and at least a good knowledge of the other of these two languages are required.
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