Detail of the vacancy notice
Reference:
CDR-SC1-SC2-10-19
Directorate:
Directorate E, Human Resources and Finance
Function Group:
SC
Management:
No
Deadline:
05/04/2019 12:00
Job Title:
SECRETARY/CLERK (M/F)
Unit/Service:
Grade:
SC1-SC2
Location:
Brussels
Duties:
Under the authority of the Deputy Director and/or the Director, responsibility in particular for:
- providing administrative support and performing routine secretarial tasks (managing the agenda, preparing and follow-up of meetings, managing correspondence and documents, filing, etc.);
- providing back-up to the secretary of the Director in case of absence of the official in charge of this area or if the need of the service requires so;
- providing administrative support in connection with human resources management duties (leave, absences, training, staff reports, etc.);
- maintaining contacts with the other services within the Directorate and carrying out certain internal coordination tasks (organising and planning meetings, etc.);
- monitoring the deadlines of the different dossiers dealt with by the Directorate;
- when necessary, attending meetings, seminars and working groups;
- taking on various other administrative assistance tasks.
Qualifications and skills required:
- good understanding of the activities of the European Union and the CoR;
- relevant professional experience is desirable;
- thorough knowledge of the usual IT tools (Word, Excel, Outlook, PowerPoint, Adonis, databases, etc.). Knowledge of the SharePoint software environment would be an asset;
- good knowledge of the SysPer software would be an asset;
- sense of initiative and excellent organisational skills;
- availability and flexibility (particularly in terms of working hours);
- thorough knowledge of one official language of the European Union and at least a satisfactory knowledge of another official language of the European Union. For functional reasons, a sound knowledge of French or English is required.