CDR-AST1-AST7-38-19 - CIVEX Commission  

Detail of the vacancy notice

Reference: COR/AST1-AST7/38/19
Directorate: Directorate B, Legislative Work 1
Function Group: AST
Management: No
Deadline:06/09/2019 12:00
Job Title: ASSISTANT (M/F)
Unit/Service: CIVEX Commission
Grade: AST1-AST7
Location: Brussels


  • Organising meetings, seminars, conferences and other activities in Brussels and elsewhere.
  • Supporting communication activities, through good knowledge and use of the main dissemination channels, such as the internet and written publications.
  • Communicating with members, other CoR departments, officials in other institutions, the network of experts and local and regional officials.
  • Preparing documents for meetings, working groups, including submitting and following up translation requests, drafting memos and letters, saving and processing documents in the relevant IT tools.
  • Internet-based research.
  • Logistical organisation of seminars, conferences and other activities.
  • Logistical support to the work of the CIVEX Commission.
  • Processing/revision of documents.
  • Processing of amendments at commission and plenary meetings.
  • Assisting in the coordination of follow-up of the requests addressed to the Commission secretariat.
  • Preparing correspondence and other administrative documents relating to the activities of the Commission.
  • Ensuring operational coordination of activities of the Commission secretariat with other CoR services as well as with CoR Members and other institutions and external partners.

Qualifications and skills required:

  • Very good knowledge of current IT applications (Microsoft Office XP: Word, Excel, PowerPoint and Outlook) and of how to use the internet.
  • Sense of initiative and good organisational skills, combined with a taste for working independently when carrying out instructions.
  • Ability to work as part of a team and to communicate effectively.
  • Thorough knowledge of one official language of the European Union (EU) and a satisfactory knowledge of another official EU language. For functional reasons, thorough knowledge of English or French and at least a working knowledge of the other of these two languages is required.
  • Openness and willingness to learn and to cooperate with colleagues inside and outside the unit.
  • Flexibility, service oriented attitude and intellectual curiosity.
  • Knowledge of the online tool for tabling amendments (AGORA) would be an important asset.


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