ASSISTANT (M/F) - Working Conditions Unit  

Detail of the vacancy notice

Reference: COR/AST1-AST7/21/19
Directorate: Directorate E, Human Resources and Finance
Function Group: AST
Management: No
Deadline: 29/04/2019 12:00
Job Title: ASSISTANT (M/F)
Unit/Service: Working Conditions Unit
Grade: AST1-AST7
Location: Brussels

Duties

The official's main tasks will include:

- Budgetary, financial and contract management for the unit, with primary focus on the Medical Service and the Traineeships office (budgetary commitments, payments, consultation of the market, order forms, assisting with reporting, etc.), including initiating financial transactions using the dedicated IT program (ABAC), as principal financial initiating agent;
- Assistance to the Head of Unit on financial and contractual matters for regularly occurring processes and procedures;
- As a secondary role, the organisation and management of the Medical Service's secretariat (correspondence, filing of administrative documents and management of medical files, encoding of medical and/or administrative data, drafting of reports etc.). If the colleague shows a particular interest in expanding this role, it would be highly welcome, but not a necessity;
- Collaboration and maintenance of regular contacts with the equivalent services in other institutions and, in particular the European Economic and Social Committee.


Qualifications and skills required:

- Solid experience in budgetary, financial and contract management, knowledge of the use of ABAC is essential;
- Strong organisation and coordination skills;
- Thorough knowledge of one official language of the European Union (EU) and satisfactory knowledge of another official EU language. For functional reasons, a good knowledge of French and English is required and knowledge of another EU language is desirable; an adequate command of Dutch constitutes an asset for contacts with Belgian authorities;
- Good command of IT applications and tools (Outlook, Word, Excel, etc.);
- Knowledge of the provisions of the Financial Regulation;
- Knowledge of statutory and legal provisions concerning working conditions for staff within the EU institutions;
- Professional experience in a medical service or in a similar service demanding a people oriented approach as well as a strict code of confidentiality constitutes an asset.

Competencies required:

- Precision and attention to detail;
- Good at prioritising and organising, even under pressure;
- A flexible approach, willing to adapt and take on extra work or lend a helping hand to others when needed;
- A sense of tact and confidentiality, due to the particular nature of a Medical Service;
- Service minded, showing a good team spirit;
- Good oral and written communication skills;
- Ability to work both autonomously and in a team;
- Strong sense of initiative.

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