ADMINISTRATOR (M/F) - General Administration and Public Procurement Unit - Verification cell  

Detail of the vacancy notice

Reference: CDR-AD5-AD11-9-19
Directorate: Directorate E, Human Resources and Finance
Function Group: AD
Management: No
Deadline: 12/04/2019 12:00
Job Title: ADMINISTRATOR (M/F)
Unit/Service: General Administration and Public Procurement Unit
Grade: AD5-AD11
Location: Brussels

Duties
 
Under the supervision of the Head of unit, the main responsibilities of the Head of Sector of the financial verification cell include:

– Assuming the daily responsibility for planning, coordinating, implementing, managing and supervising the sector’s work: identifying and monitoring the sector's objectives, ensuring proper and timely implementation of decisions and policies, ensuring quality control and checking that decisions and operations comply with official rules and procedures; dividing and coordinating the work between the team members and assuming proper follow up.
– Assuming the daily management and supervision of the team (consisting of five assistants), with particular focus on the day-to-day running of the sector and its staff, fostering good internal communication and team spirit, motivating staff, stimulating a positive working environment and encouraging and monitoring performance.
– Providing support and advice to management with regard to staff development and performance of the team.
– Performing ex ante verification of the legality, regularity and compliance with the principles of sound financial management and equal treatment of all types of budgetary transactions (commitments, payments, recovery orders and transfers) and of all legal transactions (tender procedures and contract award decisions, contracts, order forms and purchase orders) in accordance with the Financial Regulation.
– Performing ex ante verification of all commitments in the field of staff policy in accordance with the Staff Regulations (recruitment, establishment or modification of statutory rights, salaries…).
– Carrying out ex post verifications on operations subject to simplified financial workflows and/or at the request of authorising officers by sub-delegation.
– Providing a help desk and advice function for the institution's financial initiating agents and authorising officers in order to reduce risks and encourage the exchange of good practices within the organisation.
– Contributing to the development of working tools for verification, particularly in the fields of risk evaluation and assessment, and for reliable reporting based on statistical tools.

He/she bears all the responsibilities arising from these tasks in accordance with the  Financial Regulation, the Internal Financial Rules, the Rules of Procedure of the CoR and the  financial verifying officers' Charter.

In the light of evolving needs, also other relevant tasks and responsibilities within the remint of unit E4 may be assigned by the Head of Unit.


Qualifications and skills required

– Good understanding of the activities, workings and political priorities of the CoR.
– Solid understanding of and preferably professional experience in matters related to internal control and/or planning/reporting.
– Good knowledge of the Financial Regulation, of the Staff Regulations of Officials and of the Conditions of Employment of Other Servants of the European Union.
– Aptitude to manage teams with ability to delegate, supervise, give and receive feedback and motivate colleagues.
– Solid understanding of and relevant professional experience in matters related to administrative or financial verification, internal control and/or internal audit is desirable; experience in human resource management will be regarded as a plus.
– Good knowledge of the use of standard computer tools, and in particular EXCEL and WORD; in addition, knowledge of specific IT applications used in the EU institutions (ABAC, SAP Business Objects Infoview, SYSPER, Phoenix, AGORA...) would constitute an advantage.
– Thorough knowledge of one official language of the European Union (EU) and satisfactory knowledge of another official EU language. For functional reasons, knowledge of French or English is required. Knowledge of other EU languages would be an advantage.
– A degree or similar qualification in the areas of financial management, law, accountancy, economics/statistics or public administration would constitute an asset.
– Requested abilities and competences:

o Good planning, coordination and organising skills;
o Good interpersonal skills and sense of diplomacy;
o Good team spirit and ability to work autonomously;
o Sound analytical skills (ability to distinguish the essential from the inessential and to identify areas of risk);
o Good drafting and communication skills;
o Sense of initiative, professionalism and service mindedness;
o Precision, attention to detail and ability to maintain accuracy and speed under pressure;
o Flexibility, adaptability and availability;
o Integrity and discretion.

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