Detail of the vacancy notice
Reference:
COR/AST1-AST7/20/22
Directorate:
Directorate T, Translation
Function Group:
AST
Management:
No
Deadline:
01/06/2022 12:00
Job Title:
Senior Management Assistant
Unit/Service:
Senior Management team
Grade:
AST1-AST7
Location:
Brussels
Your job and responsibilities
Interested in a position where you get to be part of
the Senior Management team of the Directorate for Translation? Want to join a Directorate that serves two
separate European Union (EU) institutions, giving you
the opportunity to familiarise yourself with different
EU projects and policies?
As an assistant in the Senior Management team, you will be
responsible for assisting the Director and Deputy Director
in coordinating the daily work and management of
priorities, as well as managing the Deputy Director's front
office. You will be part of the Directorate's business
continuity team.
You will be responsible for planning and organising
meetings, reserving meeting rooms, inviting attendees, and
taking and writing up minutes at relevant meetings. You
will also be asked to assist the Director and Deputy
Director in researching and preparing documentation and
files for meetings.
In your role as "operational initiating agent", you will be
in charge of processing mission requests and the
reimbursement of mission expenses, as well as of managing
the budget and forward planning of missions for the whole
Directorate. You will also perform other administrative and
operational tasks, and act as a back-up for the other team
assistant.
You will be part of a dynamic directorate that offers a
wide range of internal and interinstitutional training
courses, in addition to language classes, as well as formal
and informal contact with colleagues from across the whole
Directorate through cross-service activities such as the
Translation Assistants' Network.
Are you the talent we are looking for?
- You have a thorough knowledge of one of the official
languages of the European Union and a satisfactory
knowledge of another of the EU official languages. For
functional reasons, a very good knowledge of English
(written and oral) and a satisfactory knowledge of French
are required;
- You have a good command of IT applications and tools
(Outlook, Excel, Word, SharePoint, Teams, etc.) and the
ability to learn other specific applications;
- You have the ability to work as part of a team (but also
independently when required) and to fit in in an
international working environment;
- You have a strong sense of initiative and can
independently manage work priorities and time;
- You have a strong sense of responsibility and the ability
to work well under pressure;
- You have very good communication and interpersonal
skills;
- You treat confidential information with the required
discretion.