Informacje na temat organizacji wydarzeń

The European Committee of the Regions (CoR) can host events (conferences, receptions, seminars and exhibitions) organised by a variety of bodies, such as regional representations, EU institutions, regional associations, foundations.

Please read carefully the Rules of procedure before submitting your application form. A draft programme of your event must be attached.

Basic rules

  • Your event must be supported by a Member of the CoR (the name and signature must appear in the application form) – NB. this is not applicable to EU institutions.
  • The theme of your event must be related to at least one of the top political proirities of the CoR.
  • Your event must be attended by a minimum of 50 delegates (in addition to organisers and speakers)
  • The event must not have a commercial purpose; no commercial activity is allowed on the CoR premises
  • All events taking place at the CoR must be free of charge (no fee is allowed for any part of the event (conference,catering etc.)

Failure to respect any of these rules may result in the CoR cancelling your event at any time.

Timing

Your event should respect the following schedule:

  • Monday: 09:30 -17:30
  • Tuesday – Friday: 09:00 – 17:30

What does the CoR offer?

The following logistics are provided by the CoR:

  • Conference venues to accommodate 50 to 150 delegates
  • Signage and badging
  • Supply of technical equipment (podium, screens, clip-microphones etc.)
  • Announcement of your event on the CoR webpages and in the CoR electronic publications 

Catering services are available from the CoR contractor at the organisers' expense, but organisers can also contract external catering services under certain conditions.

Interpretation services for external events shall be organised and paid by the organisers.

Capacity of conference rooms

Click on the meeting room number to see the picture

  • JDE 51: 109 seats + 13 for the speakers, 11 interpretation booths
  • JDE 52: 150 seats + 15 for the speakers, 13 interpretation booths
  • JDE 53: 55 seats + 7 for the speakers, 3 interpretation booths
  • JDE 70: 50 seats + 16 for the speakers, 7 interpretation booths
  • VMA 1: 80 seats + 55 seats (with non-permanent headphones) + 11 for the speakers, 10 interpretation booths
  • Atrium 5: used for receptions and similar events (max. capacity: 500 persons)
  • Foyer 5: generally used for exhibitions (max. capacity: 150 persons)

How to apply

  • Conference: Applications to hold a conference, a seminar or a similar event in the CoR must be made using the appropriate application form (EN) to be submitted minimum 3 months in advance. A final reply will be sent within 10 working days. All further correspondance shall be sent by email to ConferencesCdR@cor.europa.eu
  • Exhibition: Applications to hold an exhibition at the CoR should be made using the appropriate application form (EN) to be submitted 4-6 months in advance, with detailed information on the theme and visual and technical specifications. All further correspondence shall be sent by email to expocdr@cor.europa.eu.

Contact us

  • For questions related to the organisation of conferences or similar events: conferencesCdR@cor.europa.eu
  • For questions related to the organisation of exhibitions: expocdr@cor.europa.eu
  • Postal address:
    Committee of the Regions
    Communication, Press and Events Directorate
    Conference and Exhibitions Service
    rue Belliard 99-101
    B - 1040 Brussels