Detail of the vacancy notice
Reference: COR/AST3-AST5/21/15

Directorate: Directorate A, Members and Plenaries
Unit/Service: Statutory bodies and meetings Unit, Meetings and planning Service

Function Group: AST
Grade: AST3-AST5

Management: No
Location: Brussels

Deadline: 04/12/2015 12:00

Working environment:
The Directorate for Members and plenaries consists of three units with a total of around forty five officials and other staff members. Being the main contact point for the Members with regard to their rights, obligations as well as the working environment and the political activities during their mandate at the European committee of the Regions (CoR), the main areas of responsibility of the Directorate include:
- To provide timely, appropriate and efficient support and assistance (legal, financial and operational) to Members and to the hierarchy in full compliance with the CoR rules and procedures and internal regulations.
- To deliver a timely and efficient support (as well as human, logistical and interpretation resources) for the organisation of the CoR meetings and other events in and outside Brussels, allowing the achievement of the CoR's political objectives.
- To ensure support, assistance and coordination in a large number of horizontal areas concerning the internal working environment of the CoR: legal assistance, operational features, documentation and media centre (archives, eLibrary, etc.), IT.
The Directorate is articulated, in accordance with a recently updated organizational chart, as follows:
- Unit A.1 "Services to members and e-CoR": it pools in one unit, in particular, a general information helpdesk for Members (one-stop-shop), the financial services, the logistical services, the IT services, the documentation and media centre.
- Unit A.2 "Statutory bodies and meetings": this unit integrates the registry, the logistical coordination of all CoR meetings, the multimedia managers and the ushers.
- Unit A.3 "Legal affairs": the role of this unit is to provide legal advice to the CoR's bodies and its services, and to represent the CoR in all court cases. The Legal Service is the in-house legal counsel to the CoR.
The official will, in particular, be responsible for:
Ensuring the proper functioning of the multimedia conference rooms and the video conference studio:

- Daily checking of audio-visual equipment in the conference rooms,
- Fixing, dismantling and repair of defective equipment,
- Updating of the systems (hardware/software).
Ensuring the proper functioning during conferences of audio-visual solutions:

- Conference rooms preparation: technical setup for interpretation, management of specific audio-visual devices according to needs, setup of various audio/video signals,
- Local control of the multimedia conference rooms: operation of electronic voting systems, technical monitoring of speeches and interventions from participants (microphones, cameras),
- Distant control from the master control centre (OPS room) of the multimedia conference rooms: distant control of the equipment, linking of rooms, management of the routing of audio and video signals, recording and editing of debates in digital audio and/or video format, user support,
- Management of the streaming solutions (web streaming and internal streaming).
Managing dedicated technical audio-visual solutions for specific events:
- assembly, placing, configuration and operation of professional mobile audio-visual equipment (recording or sound transmission),
- assembly, installation and configuration of Audio/Visual and IT equipment: transmission of multimedia content through the conference spaces during internal or external events,
- technical support to event organisers and follow up of their needs.
Managing a network of information screens through the dedicated operating software
Managing update or improvement projects of the audio-visual equipment:

- Drafting of prior analysis for technical specifications for conference and audio-visual installations (needs analysis, cost analysis, impact analysis),
- Drafting of technical specifications,
- Purchase of hardware and software,
- Supervise technical work (of internal or external suppliers),
- Follow up of maintenance work under the installations service contract (overseeing external contractors' work),
- Technological forecasting (training, participation to dedicated events and forums),
- Inter-service cooperation (IT and infrastructure services).
It should be noted that, due to the nature of the duties, great flexibility may be needed in terms of working hours.

Qualifications and skills required:
- Thorough knowledge of an official language of the European Union and satisfactory knowledge of another official language of the European Union. For functional reasons, knowledge of French or English is required, and knowledge of the other of the two languages is desirable;
- Professional experience and technical knowledge, inter alia in relation to audio-visual equipment. Previous experience in a similar position would be desirable;
- Good mastery of current IT applications;
- Ability to adapt to new technologies;
- Ability to organise and coordinate operations;
- Ability to work in a team, good aptitude for interdepartmental and interinstitutional cooperation;
- Sense of initiative.
Related Information